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Volunteering

A bunch of hand holding up letters that spell up volunteer

Our Little League Takes An Entire Team! Please Step Up to The Plate!

Here is a list of job descriptions for Board & Commitee Members. Some additional detail are included in the Bylaws. If every family could contibute just a few more hours per season our League could achieve even more. It's all about your child's baseball experience so please step up. Besides volunteering in NWLL is fun and rewarding!

2020 Volunteer Board Nomination

The Calgary North West Little League Baseball Association 2020 Annual General Meeting will be held in December 2020. A review of the 2020 season, annual financial statements and the election of the NWLL Board of Directors will occur at the AGM.

Casino Volunteering

Our next casino is expected in the first quarter of 2022. No previous experience working in a casino is necessary. Training and support will be provided by an experienced, licensed casino advisor in both the cage and the count room who will train you, support your work, and make the experience one that you will want to repeat!

NWLL Volunteer Points Policy

NWLL recognizes that without its many volunteers, the baseball league would not exist. The contributions of our volunteers are immeasurable. As a parent volunteer group, we have a profound effect on the experience of the young athletes in our organization. Due to the lack of volunteers in key and team positions, a volunteer policy has been implemented by the NWLL executive.

Volunteer Screening Policy

North West Little League accepts its responsibility to children, young adults, parents and volunteers involved in its programs and are committed to ensuring the safety of all its participants. This policy outlines the procedures for screening and evaluating volunteers within the league.

Executive Board Positions:

President (Executive, 2 year term)

NWLL’s President is the Executive Chair and liaison between NWLL, District #3, Little League Alberta and Little League Canada.  In addition, the President is the point person for contact with City of Calgary/Parks & Rec. Responsible for filing league charter, league insurance and annual Society Annual Return.  The President must have good knowledge of Little League Canada rules.  The President works closely with all Executive and Board members to ensure that NWLL objectives are met.

Vice President Operations (Executive, 2 year term)

The VP Operations assumes all responsibilities of the President in his or her absence or as delegated by the President.   In addition the VP Operations is responsible day to day off field League Operations including but not limited to the following:

  • Annual renewal of facilities and permits with the City of Calgary;
  • Coordination and execution of field maintenance projects;
  • Book and manage Porta Potties;
  • Regular inspections and audits of all NWLL playfields and batting cage;
  • Other duties as assigned by the Board.

Secretary (Executive, 2 year term)

The Secretary’s responsibilities include but are not limited to the following:

  • Attending meetings, (i.e. General Meetings and meetings of the Board and Executive) recording minutes of meeting and ensuring they are available to NWLL Members;
  • Maintains NWLL By-laws and Policies and Procedures; and
  • Other duties as assigned by the Board.

Treasurer (Executive, 2 year term)

The Treasurer‘s responsibilities include but are not limited to the following:

  • Account, monitor and represent all financial transactions of NWLL;
  • Preparing Annual Financial reports for submission to the membership, Calgary Sports/Parks and Recreation, Associations Annual Return and Alberta Gaming and Liquor Commission; and
  • Other duties as assigned by the Board.

Umpire In Chief (UIC) (Executive, 1 year term)

The Umpire in Chief responsibilities include but are not limited to the following:

  • Manage recruitment of umpires and ensure clinic enrollment.
  • Distribute rule books, uniforms and equipment.
  • Handle disciplinary action. Work closely with Umpire scheduler.

Director at Large - Player Agent (Executive, 1 year term)

The Player Agent responsibilities include but are not limited to the following:

  • Direct coaches during the NWLL team player draft;
  • Ensure fairness and coordinate player trades at the player draft;
  • Communicate with and liaise as required with other Board Members;
  • Other duties as assigned by the Board

Director at Large (Executive, 1 year term, Multiple Positions)

There are three Director at Large positions available each baseball year beyond the Player Agent Director at Large. The Director at Large roles changes from year to year, depending on the needs of the league. Examples of what responsibilities the three Director at Large positions have held include but are not limited to the following:

Communication

  • Managing social media including Facebook, Twitter and Instagram;
  • Reviewing content and leading external communications from NWLL;
  • Responsible for ordering advertising for registration, including Bold Community Signs;

Special Projects

  • Managing inventory and distribution of team uniforms;
  • Overseeing photo day, including booking photographer, scheduling teams;
  • NWLL Apparel sales
  • Other duties as assigned by the Board;

Other responsibilities

  • Special projects/events for any given season;
  • Manage police checks for coaches, assistant coaches;
  • Oversee coaching coordinators;
  • Leading technology implementations;
  • Other duties as assigned by the Board;

Non-Executive Positions:

Registrar

The Registrar responsibilities include but are not limited to the following:

  • Records all player transactions and maintains a database for access by the Executive;
  • Prepares data on player eligibility and team rosters for sign off to LLCanada and District #3;
  • Plans, then helps coordinate and facilitate annual player registration and team drafts;
  • Other duties as assigned by the board.

Website Administrator

The Website Administrator responsibilities include but are not limited to the following:

  • Maintain website;
  • Work with Registrar to set up online registration;
  • Send out communications to members;
  • Work with VP Operations to create/load schedules;
  • Other duties as assigned by the board.
  • Must be comfortable with website management, online platforms, G-suite.

DIVISION COORDINATORS:

T-Ball/Coach Pitch Coordinator

Hours of commitment, 30 hours pre-season; 6-8 hours during season. 

The Coordinator acts as the liaison between the NWLL board and the divisional teams, and they are responsible for the communication from NWLL to the division teams, managers, coaches and parents where applicable. Coordinators address issues that arise between teams/coaches/parents and communicate to the appropriate person. Coordinators are encouraged to attend applicable board meetings and assist with evaluations. 

Minor Coordinator

Hours of commitment, 20-25 hours pre-season; 12-15 hours during season.

The Coordinator acts as the liaison between the NWLL board and the divisional teams, and they are responsible for the communication from NWLL to the division teams, managers, coaches and parents where applicable. Coordinators address issues that arise between teams/coaches/parents and communicate to the appropriate person. Coordinators are encouraged to attend applicable board meetings and assist with evaluations. 

Major Coordinator

Hours of commitment, 10-15 hours pre-season; 6-8 hours during season.

The Coordinator acts as the liaison between the NWLL board and the divisional teams, and they are responsible for the communication from NWLL to the division teams, managers, coaches and parents where applicable. Coordinators address issues that arise between teams/coaches/parents and communicate to the appropriate person. Coordinators are encouraged to attend applicable board meetings and assist with evaluations. 

Intermediate, Junior, Senior Coordinator

Hours of commitment, 10-15 hours pre-season; 6-8 hours during season.

The Coordinator acts as the liaison between the NWLL board and the divisional teams, and they are responsible for the communication from NWLL/D3 to the division teams, managers, coaches and parents where applicable. Coordinators address issues that arise between teams/coaches/parents and communicate to the appropriate person. Coordinators are encouraged to attend applicable board meetings and assist with evaluations. 

OTHER LEAGUE VOLUNTEERS (Assist VP Operations and Director of Special Projects):

Clinics Coordinator

Hours of commitment, 10-20 hrs. mostly pre-season. Identify Clinics and other developmental programs for players and coaches. Organize and help facilitate such sessions.

Equipment Coordinator

Hours of commitment, 8-10 hrs. pre-season; 8-10 hrs. during/post season. Manage and organize NWLL equipment, including diamond boxes. Purchase new equipment and recieve requests from team managers/coaches.

Picture Day Coordinator

Hours of commitment: 8-10 hours during season. Oversee the photo day volunteers, communicates with coaches/team managers in order to distribute the photos, assists in the creation of the photo day schedule (and communication of schedule).

Casino Coordinator

Hours of commitment, 10-15 hrs. pre-casino; 5 hrs. during/post Casino. Communicates with AGLC and casino facility. A signing officer for Casino account. Schedules volunteers into their time slots.